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I could not find any feature in Freshteam that allows us to record and track employee´s coaching sessions. I would like to be able to record into the employee profile notes about their coaching sessions such as conference recording links ( Gotomeeting, for example), areas of improvement needed, developed skills and so on. Any help is highly appreciated.
Tips for recruiters and workers on remote jobs – Rodolphe DutelBlog
The crowded cities and long commutes are all screaming for remote jobs.For employers, it’s also true that ‘the best’ person for the job doesn’t always live within a 30-kilometer radius. Then, there are workspace constraints, companies that want to give their employees a quality life by allowing them the comfort of their homes, and firms that want to hire the best talent there is, to simply stay ahead in the business game. The remote workers in the US are expected to account for three-quarters of the workforce by 2020, according to a survey by Zinc.In this conversation, Rodolphe talks about the best practices in recruiting for remote jobs and working on remote jobs. Rodolphe shares insights from building and working with the Remotive.io community, and his years of remote working.
30 HR metrics and formulas every HR should knowBlog
HR metrics push you to set clear and measurable goals, measure progress/results, and improvise on them. They back your opinions, ideas and strategies in the meeting rooms, and never let you down.In this blog, we cover four categories of HR metrics:Hiring process optimization metrics Employee turnover metrics Employee Referral program metrics Candidate experience metricsRead More...
Hired someone using Freshteam? Add them as an employee in your HRMS, automatically.
Let's assume you are someone who uses Freshteam ATS for hiring, but manage your Employee Record in another HRMS. Manually adding the employee records as soon as you hire someone is time-consuming. That's where Webhooks in Freshteam can help.Before creating the webhook, ensure that you have the following information from your HRMS. API Request URLThe ENDPOINT for the usage you want. In this case, creating an employee (Each Software will call this differently. Find out how it is configured in your software and attach to the end of the URL. Eg: Employee Profile/Profile.)The authorization information. This can be Username - Password, Header Key and Value or OAuth. (If it's OAuth, you would need the help of a developer to set it up. The body request content for your HRMS. - Once that's done, go to the job wherein you'd like to add the webhook.- View Job Details > Manage Autopilot Workflows. - Select Update HRMS to create a webhook to send details to your HR Portal.- Name your workflow Ev
Onboarding made easy! Notify IT manager of the new hire automatically
Don't get buried in the onboarding paperwork. With Freshteam, you can notify your IT manager of the new hire and send them the checklist much before your employee's first day. Here's how you set it up. - Navigate to Settings > Onboarding > 'Onboarding checklists'.- Create a new checklist by clicking 'Add New'.- Create a checklist for the IT manager. Include the stakeholders, and choose when you'd like to send it. - Hit Save and you are done!
Notifying candidates using canned responses
Canned responses are typically the predefined responses for some of the commonly asked questions or scenarios. Instead of typing the same email over and over again, you can simply send these pre-typed emails instead.For instance, every time you schedule a Face to Face interview, you receive candidate emails asking about the interview panel and the office location. Instead of wasting your time typing the same email to every candidate, you can simply create a canned response.- Head to Settings and move to Canned responses > 'Add New'- Create the response for the entire team, or for yourself. - Type in your desired content. With Dynamic Placeholders, you do not have to manually edit the canned responses with details like candidate name, Office location, interviewer’s name and so on. - Hit Save, and you are good to go!
Send online tests to candidates automatically
Sometimes, companies like to set a qualifier round, in the form of an online test that is sent to the candidates as soon as they apply. Instead of sending them manually every time a candidate moves to the next stage, you can automate it in Freshteam. - Go to the Job for which you'd like to set online tests. Navigate to Autopilot workflows.- Select 'Send online test'. The event is automatically selected. - Select the test you'd like to send to the candidates. You can choose to notify the candidate with an email from your end, and notify the hiring manager once the test is completed. - Hit Save and you are done.
Auto-rejecting candidates who don’t fulfil a criteria
It takes time to manually peruse every application. You have to ensure that the candidate has the desired skills and experience, learn if they are willing to travel for work, relocation and so on. What if we tell you there's a way to automate it, such that you accept only those applications that fulfil your criteria and auto-reject those that don't.Let's take an instance wherein you want to auto-reject candidates who are unwilling to work night shifts. Here's how you set it up in Freshteam using Autopilot Workflows. Go to the Job details for which you'd like to auto-reject candidates. Click Hiring workflow. Select Manage Autopilot Workflows. In the page that follows, select Reject based on certain criteria.Provide a name for the automation.Name the automation as ‘Auto-reject candidate unwilling to work night shifts’- Select the event as ‘When a candidate gets added to the job’- Select the criteria. Choose the options for which the candidate should be rejected. In this case, it would b
Keyboard shortcuts in Freshteam
When Freshteam becomes an integral part of your work, you’d want Freshteam to make work as easy as possible, taking care of all the redundant tasks. That’s where Keyboard Shortcuts can help. Here’s how you enable it: Click on your profile avatar, present in the top-right corner. From the drop-down, you will see the first option as Keyboard Shortcuts. Click on View Shortcuts to see what are the different shortcut controls for different functions. Based on the permissions allowed to your user role, the keyboard shortcut would vary.Once you know what your shortcuts are, click on the enable button to use them.
Career site in Freshteam
Every company has an identity, a style by which they design their website. And you’d want your career site to look like the rest of your webpage. Here’s how you Freshteam can align your career site design to that of your webpage. To make some basic changes to your career site: Head to Settings, and move to Career site.Here, you can update the name of the website, logo, banner image etc. If you have a development team helping you with the website design, you can customize it further by clicking Advanced Settings.Here, you can change the Brand color, font,and form. You can also include your own stylesheet, modify the layout of the page, or customize the appearance of each page. Now before you publish it, get a preview of how it would look. And once you are happy with the changes, you can Save and Publish it.
Keeping my employees in the know with email notifications
Freshteam provides a list of email notifications that you can use to notify candidates, recruiters, hiring managers and employees on completing a particular task. For instance, whenever you create a new job posting, it will automatically email to the employees you’d like to notify. Similarly, you can notify the recruiters, hiring manager and the panel member whenever you assign a job to a recruiter or when you change the job status. You can do the same for a bunch of tasks related to candidates, interviews, profile updates and so on.
Onboarding in Freshteam
Onboarding is not just about providing the welcome kit to the new employee. It is like setting a stage to the employee’s career in your company. It is about providing a welcoming experience, without the intervention of paperwork. It is important that HRs don’t run helter-skelter with paperwork for the new hire. That’s where Freshteam comes in. You can, - Finish all the mundane paperwork much before the employee’s first day. (Under Settings > Onboarding > Documents) - Notify people and assign onboarding tasks/checklists to facilitate the entry of the employee. (Under Settings > Onboarding > Checklists)To get started, ensure that you have enabled Onboarding, under Settings > General > Preferences. Once that’s done, you can: - Send automatic reminders to different people assigned to an onboarding task or section when they have not completed it. - Mark 'Onboarding Completed' against employees who have completed all the onboarding tasks. - Set a Probationary Period that yo
How to manage offer approvals?
Have you enabled Offer management in your Freshteam account? If not, Head to Settings > Preferences > Recruit. Once that’s enabled, this how your offer drafting page would look:Name the approval stage to give clarity on who is approving it. Choose the approvers from the drop-down list. Choose if you want mandatory approval from everyone, or leave it as an option. Once you have added all the stages, click on Initiate Approval to begin the process.You can also remind the approver by sending reminders to approve the offer.
How do I schedule interviews in Freshteam?
Interviews are an integral part of the recruitment process. With Freshteam taking care of your recruitment needs, it becomes effortless to schedule interviews. Here’s how it’s done:Head to Recruit > Candidates view and click on the candidate's name. If the candidate is in the Interview Stage, click Schedule Interview at the top of the candidate name. Else click on the "three dotted icons" to find the "Schedule" option.On doing so, we will redirect you to the Interview page where you can schedule the interview with the hiring panel, choose the interview stage, timing, duration and so on.Hit Schedule and Continue.On doing so, you will be redirected to the candidate notification email. Change the email content if necessary and schedule the interview. Freshteam will also schedule the interviews for the panel members and notify them about the same.
How to set up the hiring process for the job opening?
The screening and interview process vary for each job. As a result, you should be able to set up hiring processes specific to the job opening. Freshteam lets you do that and a lot more.But before we get into the nitty-gritty of hiring process, here are some details you need to keep in mind:There are 5 non-customizable stages in the hiring process: Sourcing, Screening, Interviews, Offer, and Hire, respectively. Each stage has a preset number of rounds that a candidate needs to clear before proceeding to the next stage. Apart from the preset rounds, you can add customized rounds under the Screening, Interview, and Offer stages. To set up your hiring process, - Go to the job to which you’d like to add the hiring process. Click on Hiring Workflow. - Click Manage Hiring Process.- In the pop-up that follows, Add custom rounds as necessary by clicking on the “+” icon next to the Screening, Interview, and Offer stages.- Type in the name of your round and also determine what skills you want t
Posting jobs across multiple job boards
To post jobs across multiple job boards, ensure that you have created a job in Freshteam and published it in your career site. Once it is published, in the pop-up that follows, enable the option to post jobs in free job boards. Select the job boards in which you’d like to post and you are done!
How do I add my hiring panel to a particular job opening?
Hiring is not a one-man job. You have multiple stakeholders such as candidates, hiring manager, interviewers and so on. To associate them to a particular job opening:Go to the Job to which you want to add the hiring panel. Scroll down to the end of the page where you find the option to add your hiring panel. You can only add members who have been using Freshteam. To invite members to use Freshteam, click here.
How to set up my company profile in Freshteam?
First off, congratulations on choosing Freshteam to manage your ATS needs!To set up your company profile, here are a couple of things you have to do:Set up the employee portalEmployee portal is the platform where your employees can perform the HR tasks. Choose how the URL should like, Company name, Logo etc.Go to Settings > General > Company.You will see options to add the company name, the industry your company belongs to, the language you want for your company in Freshteam, the date format, employee portal name, options to add a logo and favicon.Add the departments, company locations, teams, business units.Once you add these details, you can associate them with your employees while inviting them.To add departments: Go to Settings > General > Departments. Click + Add New on the top right.To add locations:Go to Settings > General > Locations. Click + Add New on the top right.To add teams:Go to Settings > General > Teams. Click + Add New on the top right.To add b
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