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New Idea

Resend email weekly based on time trigger

Related products:Freshdesk
  • October 26, 2023
  • 3 replies
  • 65 views

Diana Sartorius
Apprentice
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I am trying to create a Time Trigger event that will run on a Ticket every 7 days between communication:

  • status is set on a status “Waiting on Customer”
  • the customer has not written back during the 7 days
  • every time a customer does write back the clock resets for 7 day trigger
  • every time any agent writes back on the Ticket the clock resets for 7 day trigger

 

Example:

  1. Ticket is opened on Monday the 1st, customer does not respond by the 7th
  2. Time trigger emails a reminder
  3. Customer responds on the 9th so the Time Trigger clock resets (no longer based on the 1st)
  4. Agent responds back on the 11th (clock no longer based on the 9th), so the Trigger clock resets and now Time Trigger is 18th
  5. Customer does not respond and email reminder sent to the Customer on the 18th, etc until closed

This is for special cases with other Rules in the joined in.  I was told this isn’t possible, but really love as a new feature.  Thank you.

3 replies

technique dwpro
Contributor
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Hey, you can do it through custom status,

For example :

  • Agent answer → status “waiting customer”
  • 7 days after → automation reminder → Status “Waiting customer 2”
  • 7 days after → Automation reminder 2 → Status “Waiting customer”
  • etc

it’s obviously a workaround

 


Diana Sartorius
Apprentice
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Thank you for reading my question and replying.

 

Regarding your answer,

So are you suggesting I make an automation reminders, unlimited?

Second, how does this allow for an Agent or Customer reply to reset the clock and send the next 7 day reminder to the correct person - Agent or Customer as needed?

If an Agent is bad and hasn’t written back in 7 days, we shouldn’t send a reminder to the Customer.

 

My goal is complex.


technique dwpro
Contributor
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Hello,

 

Yes you can,

  • Agent answer → status “waiting customer
  • 7 days after → Automation reminder → Status “Waiting customer 2” → notification at customer
  • 7 days after → Automation reminder 2 → Status “Waiting customer” → notification at customer
  • 7 days after → Automation reminder → Status “Waiting customer 2” (infinite) → notification at customer
  • 3 days after → Customer answer → status “waiting agent
  • 7 days after → Automation reminder 3 → Status “Waiting agent 2” → notification at agent
  • 7 days after → Automation reminder 4 → Status “Waiting agent” → notification at agent
  • 7 days after → Automation reminder 3 → Status “Waiting agent 2” (infinite) → notification at agent
  • etc