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Replies create a new ticket instead of updating the original one

  • October 29, 2025
  • 1 reply
  • 65 views

juul0s
Freshworks Product Expert
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  • Freshworks Product Expert

Hi everyone,

We’ve set up the following workflow:

  • Agent A creates a ticket.
  • An automatic email is sent to Requester B.

The issue is that when Requester B replies to that email, instead of their reply being added as an update to the original ticket, a completely new ticket is created.

Does anyone know how to fix this behavior so that replies from the requester are correctly added to the existing ticket instead of generating a new one?

Thanks in advance for your help!

Best answer by Daniel Söderlund

Hi everyone,

We’ve set up the following workflow:

  • Agent A creates a ticket.
  • An automatic email is sent to Requester B.

The issue is that when Requester B replies to that email, instead of their reply being added as an update to the original ticket, a completely new ticket is created.

Does anyone know how to fix this behavior so that replies from the requester are correctly added to the existing ticket instead of generating a new one?

Thanks in advance for your help!

Contact the support and ask them to enable mail threading for your account/domain. 
This to work you need to add the ticket number in the subject you send out with your workflow example [#INC-123154]  ( use place holders ) 
 

1 reply

Daniel Söderlund
Top Contributor ⭐
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Hi everyone,

We’ve set up the following workflow:

  • Agent A creates a ticket.
  • An automatic email is sent to Requester B.

The issue is that when Requester B replies to that email, instead of their reply being added as an update to the original ticket, a completely new ticket is created.

Does anyone know how to fix this behavior so that replies from the requester are correctly added to the existing ticket instead of generating a new one?

Thanks in advance for your help!

Contact the support and ask them to enable mail threading for your account/domain. 
This to work you need to add the ticket number in the subject you send out with your workflow example [#INC-123154]  ( use place holders )