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How do I: Fill Resolution Note when using Answer and set to Resolved

  • May 24, 2024
  • 3 replies
  • 88 views

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Hi all,

First time poster in this forum and still very fresh to FreshService.

As a Business Rule we've set to Mandate a Resolution Note when the ticket is set to Resolved. Today, I’ve found out that Business Rule is ignored when you answer someone in the ticket and use “Send and set to Resolved”.

We want all resolved tickets to have a resolution note in it. I don't mind if people use “Send and set as Resolved”, but in that case I do need the resolution to be filled in. Right now, this needs to be done manually.

The question: Can I disable “Send and set as Resolved?” or “Can I make sure the actual message (without Hi…, and without best regards) is set as resolution note?”

I could be missing other, maybe even better, solutions. If so, please let me know.

Thanks in advance!

Best answer by Roxwell

In your business rule, you need to select the advanced setting, “Apply System Wide” and then it will work as expected :D 

3 replies

Roxwell
Top Contributor ⭐
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  • Top Contributor ⭐
  • Answer
  • May 24, 2024

In your business rule, you need to select the advanced setting, “Apply System Wide” and then it will work as expected :D 


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  • Author
  • Skilled Expert
  • May 27, 2024

Thanks! This indeed did the trick.


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  • May 27, 2024

To ensure resolution notes are included in all resolved tickets, consider these steps:

  1. Review Business Rule settings to ensure resolution notes are mandated.
  2. Explore custom workflows or integrations for automated note creation.
  3. Contact FreshService support for further assistance.