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Run automation workflow on specific date?

  • 22 February 2022
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Is it possible to somehow trigger a workflow to run on a specific date that the requester selects in the ticket/form? Like an End- or start date for an employee?

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Best answer by rajagopal.baladhandayutham 10 March 2022, 10:30

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Userlevel 7
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@Matt H, this is a great question. I would also like to know if this is possible. I have not been able to figure out a straightforward way to make this happen. Couldn’t access any date/time fields in workflow automator’s conditional blocks for requested service items. I bet I could get it done with some third party integrations like Microsoft Power Automate but that is a lot of leg work. 

Let’s ask the experts! @sanofar.allahpichai

 

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Anyone able to integrate power-automate workflow? If so, can I get some instructions to it please. 

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@Matt H and @zachary.king Our product team is working on time based automations within workflow automators. Your use cases should be possible once this is rolled out. Posting a few mocks shared by our Product Manager @vishal.abraham 

Timer Node: Adds a time delay between 2 workflow nodes. Time delays can be based on both calendar and business hours.

Scheduled Workflows: Workflows that run on a schedule and process records based on the conditions specified.
 

Thanks.

Userlevel 2
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@Matt H and @zachary.king Our product team is working on time based automations within workflow automators. Your use cases should be possible once this is rolled out. Posting a few mocks shared by our Product Manager @vishal.abraham 

Timer Node: Adds a time delay between 2 workflow nodes. Time delays can be based on both calendar and business hours.

Scheduled Workflows: Workflows that run on a schedule and process records based on the conditions specified.
 

Thanks.

So are you saying I’m supposed to be able to do this now or when is it expected to be rolled out?

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@rajagopal.baladhandayutham This is exactly what we are looking for, excited to see this feature. Hopefully real soon. Going to be a great addition to Employee Onboarding as well!!!

Thanks for the heads up

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@Matt H This should be available when the feature is rolled out. Our team is targeting a release for this in the next 3 months time, however things might get changed due to any unforeseen issues during final stages of testing. We’ll keep the post updated as and when we get any updates on this.

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Hello there @rajagopal.baladhandayutham,

 

This is great to see that time based automations will be coming soon! Please can I ask if in the future it will be possible to change the due date and Task due date via time based automations?

 

For example, if a service request has a date field, then can you use this field’s data to change the due date for the ticket.

Or if a task is created via Automator, the date field data can be used as the “due by” 

As a bonus, would be great if you can do a bit of maths to the due dates, ie: {{ticket.service_request_item_names}}{{ticket.ri_45_cf_time_to_be_actioned}} + 8 hours or something like that

 

Many thanks

Adam

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Hello there @rajagopal.baladhandayutham,

 

This is great to see that time based automations will be coming soon! Please can I ask if in the future it will be possible to change the due date and Task due date via time based automations?

 

For example, if a service request has a date field, then can you use this field’s data to change the due date for the ticket.

Or if a task is created via Automator, the date field data can be used as the “due by” 

As a bonus, would be great if you can do a bit of maths to the due dates, ie: {{ticket.service_request_item_names}}{{ticket.ri_45_cf_time_to_be_actioned}} + 8 hours or something like that

 

Many thanks

Adam

Adam, if you are not afraid of a little API you can do both of these things today. 

Userlevel 3
Badge +9

@Matt H and @zachary.king Our product team is working on time based automations within workflow automators. Your use cases should be possible once this is rolled out. Posting a few mocks shared by our Product Manager @vishal.abraham 

Timer Node: Adds a time delay between 2 workflow nodes. Time delays can be based on both calendar and business hours.

Scheduled Workflows: Workflows that run on a schedule and process records based on the conditions specified.
 

Thanks.

@rajagopal.baladhandayutham This is a huge feature.  Thanks for sharing this.  I have a lot of work arounds and hacks to handle this with 3rd party tools.  This will save a lot of time.

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@rajagopal.baladhandayutham This is a huge feature.  Thanks for sharing this.  I have a lot of work arounds and hacks to handle this with 3rd party tools.  This will save a lot of time.

Same for us, we have a number of PowerShell scripts and hacky workarounds. This feature will allow us to move more of that into the native tooling making it easier to maintain!

When this feature will be available?

Will it be available recently?

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Any status update on this feature?

Would love to know when this will be available as keen to create timer based closures on tickets.

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