Question

Freshservice Automation Flow to filter a specific word in Resolution Notes

  • 3 November 2023
  • 3 replies
  • 93 views

Agents have a habit of using one word Resolution Notes - such as “Resolved” or “Done”

I want to be able to create a flow that will tag these (or eventually send back to the agent to correct).

However the “Resolution Notes” option does not allow this - it can search for “contains xyz” but doesn’t seem to have the option to search for “only xyz”.

Any ideas please. 


3 replies

Userlevel 6
Badge +11

Hi Graeme

Assuming you have resolution notes as a custom box you have created. 

Maybe if you then use an expression node after to check the length? then create a condition based on that figure... not ideal but maybe will help.. you might even be able to see if the length of the resolution notes is less than say 10 in which case you know it is a one word answer... 

 


 

Userlevel 6
Badge +11

You could also play with business rules as that allows you to use the “is” function..

 

 

Userlevel 7
Badge +16

Hello @GraemeW one way we handled this situation was by taking the contents of our “Closing Comments” box and, when the ticket status is changed to closed, posting those comments as a “Public Note” to the ticket. What this did, with a little reinforcement, helped the analysts present their resolution notes in a way that would be useful to the end user. “Done”, “See notes”, or “All set” quickly became evident as unacceptable closing comments.

Just a thought 😊

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