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Question

Empty Description Field within Employee Onboarding Request


Hi all, I am currently experiencing an issue with my employee on-boarding form in regards to implementing it in an automation workflow. The issue is documented as follows with the following screenshots.

Workflow for this process

The process goes as follows

  • Service request is raised
  • Condition node checks to see if the subject is an employee on-boarding request
  • An email is then sent out using placeholder fields, which is the ticket subject, ID and ticket description.

However,

 

Body of the email in the action node.

 

Thankfully, the flow works successfully, barring one issue which is the ticket description is not received.

 

Email

 

Upon checking the ticket itself however to see why this might be, I noticed the actual description field was empty.

 

Empty Ticket Description

Is there anyway to update the Ticket description field to contain the employee information or get the employee information into the email another way.

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3 replies

Forum|alt.badge.img+11
  • Skilled Expert
  • 91 replies
  • July 31, 2024

I’d be interested to know this as I am having difficulty when submitting an Onboarding Request via the Freshservice API to get the Employee Information or Description to populate.

Getting this field data from the API also proves troublesome so if I need to use a workaround via a Workflow Automation similar to the above then I’d love to hear back from someone in the know.


  • Community Debut
  • 2 replies
  • October 21, 2024

I have the same issue reported but with offboarding where the information I completed in the form does not appear in any of the tickets created. 


Peter Helto
Contributor
Forum|alt.badge.img+3
  • Contributor
  • 13 replies
  • March 14, 2025

This is because the data for onboarding/offboarding is stored in text and not in any form fields.  As a result, none of the other methods of accessing or managing the content entered from onboarding/offboarding work.

I have an idea submitted for an enhancement to move this data into form fields so they can be managed properly.  Please upvote so it can be considred.

 

https://community.freshworks.com/ideas/employee-onboarding-form-fields-40218


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