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Resolved or closed tickets


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It appears that the default setting is to notify end users their ticket was resolved or closed. However, this end user is not told what resolution was to their ticket.  Unless I am missing something, why would you not tell the end user what you did to resolve their ticket?  Currently it is impossible to add a resolution note, unless you manually type it out. We process tickets that have a standard resolution, our previous system we are converting from automates all of this, we just need to choose a specific item. It adds the pre-created resolution and resolves the ticket. 

End users right now, just get an email that says 

Your ticket - ticket subject -  has been closed.

We hope that the ticket was resolved to your satisfaction. If you feel that the ticket should not be closed or if the ticket has not been resolved, please reply to this email.

If this ticket was opened two weeks ago, I would have no idea what it was about. This seems like a failure on a basic feature.
 

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2 replies

Daniel Söderlund
Skilled Expert
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ItsupportLLP wrote:

It appears that the default setting is to notify end users their ticket was resolved or closed. However, this end user is not told what resolution was to their ticket.  Unless I am missing something, why would you not tell the end user what you did to resolve their ticket?  Currently it is impossible to add a resolution note, unless you manually type it out. We process tickets that have a standard resolution, our previous system we are converting from automates all of this, we just need to choose a specific item. It adds the pre-created resolution and resolves the ticket. 

End users right now, just get an email that says 

Your ticket - ticket subject -  has been closed.

We hope that the ticket was resolved to your satisfaction. If you feel that the ticket should not be closed or if the ticket has not been resolved, please reply to this email.

If this ticket was opened two weeks ago, I would have no idea what it was about. This seems like a failure on a basic feature.
 

Use placeholders, most customers have the last public note or e-mail with how the ticket was resolved.

Some use a custom field where they add the resolution and add the placeholder for that field in the resolution/closure e-mail.


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  • Author
  • Apprentice
  • 1 reply
  • March 13, 2025

Correct, I have somethings creating a public note, and having that in the email to the end user. The Default note is private, so you still have to manually click around to get the settings, the help desk has to remember to set it to public note. The way it works right now, kills automated settings and requires manual intervention.  The Resolution note in Custom field would be great if I could pre-automate the contents of it. 

What i don’t get is from a customer facing system, the out of the box setting is not tell the customer what the fix was, it is just to tell them is was resolved or closed.


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