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Multiple Vendors and URLs on PO Request Form?


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  • Skilled Expert
  • 23 replies

 We have to route our POs through various levels of approvals (government, ugh!), and before Fresh, we would complete a PDF form that lists the items out like the “Item Details” portion on the Fresh PO form, and then we would insert URLs in the email with the PDF attached to forward it around to all the approvers.

  1. Is there a way to select multiple vendors on a single PO, and allow the orderer to add multiple URLs for as many items they are buying?  Like, if they want one thing from Amazon, and 3 things from Dell, they could keep adding links for all the individual items they are ordering… 
  2. Altedrnatively, is there a way to insert a clickable URL in the Item Details portion - in the description field, for instance?

 

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  • Author
  • Skilled Expert
  • 23 replies
  • June 30, 2023

Never mind - I think we should be using Service Requests for this functionality.  I don’t know how to delete my topic, sorry. 


eeha0120
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  • Skilled Expert
  • 732 replies
  • July 1, 2023
malokt wrote:

Never mind - I think we should be using Service Requests for this functionality.  I don’t know how to delete my topic, sorry. 

That’s correct. This is accomplished by Service Requests, where you can place multiple items in a single request.


INASYA
Community Debut
  • Community Debut
  • 2 replies
  • September 10, 2023
malokt wrote:

 We have to route our POs through various levels of approvals (government, ugh!), and before Fresh, we would complete a PDF form that lists the items out like the “Item Details” portion on the Fresh PO form, and then we would insert URLs in the email with the PDF attached to forward it around to all the approvers.

  1. Is there a way to select multiple vendors on a single PO, and allow the orderer to add multiple URLs for as many items they are buying?  Like, if they want one thing from Amazon, and 3 things from Dell, they could keep adding links for all the individual items they are ordering… 
  2. Altedrnatively, is there a way to insert a clickable URL in the Item Details portion - in the description field, for instance?

 

...


ialexturk
Community Debut
  • Community Debut
  • 1 reply
  • March 7, 2025
malokt wrote:

 We have to route our POs through various levels of approvals (government, ugh!), and before Fresh, we would complete a PDF form that lists the items out like the “Item Details” portion on the Fresh PO form, and then we would insert URLs in the email with the PDF attached to forward it around to all the approvers.

  1. Is there a way to select multiple vendors on a single PO, and allow the orderer to add multiple URLs for as many items they are buying?  Like, if they want one thing from Amazon, and 3 things from Dell, they could keep adding links for all the individual items they are ordering… 
  2. Altedrnatively, is there a way to insert a clickable URL in the Item Details portion - in the description field, for instance?

Similarly, platforms like ESS Utumishi Portal (https://essutumishiportal.co.tz/) are designed to simplify public service management, ensuring smoother workflows for essential processes.

It would be super helpful if the PO system allowed multiple vendors per order and let users add multiple URLs for different items, just like in your old PDF workflow. Adding clickable URLs in the Item Details section, especially in the description field, would streamline approvals and make the process much more efficient.


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